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Privacy Notice – Website, Marketing and Client Services

 

Who We Are

 

Intelligent Analytical Solutions Ltd (IAS) supply pupil data collection and analysis systems to the education sector. In the course of our business, we may gather and process your personal information in accordance with this privacy notice and in compliance with the EU General Data Protection Regulations (GDPR) which are enshrined in UK law in the Data Protection Act 2018. This notice provides you with the necessary information regarding your rights and our obligations, and explains how, why and when we process your personal data.

 

IAS Ltd registered office is at 207, Knutsford Road, Warrington, United Kingdom, WA4 2QL, and we are a company registered in England and Wales under company number 09491408. We are also registered on the Information Commissioner’s Office Register (registration number ZA1311388), and act as the data controller when processing your data.

 

How do we collect information about you?

 

We collect information about you when you fill in a contact form, for example, or contact us in other ways to discuss our products and services. We will also collect information from you if you choose to use our services. We do not use cookies on any of our websites, so only collect information when you choose to contact us.

 

Information That We Collect

 

IAS Ltd processes your personal information to meet our legal and contractual obligations, and to provide you with our products and services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than as specified in this notice.

 

The personal data that we collect for marketing purposes are:

 

  • Name
  • School name and address
  • School email
  • Work Telephone Number
  • Mobile Telephone Number

 

We collect information in the below ways:

 

Via online enquiry forms on our website, via emailed enquiries and correspondence, via telephone enquiries and via information provided by clients.

 

How We Use Your Personal Data

 

IAS take your privacy very seriously and will never disclose, share or sell your data without your consent; unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw this consent at any time by informing us by telephone or email. In addition, all our emails will contain a link for you to opt-out of further contact.

 

The purposes and reasons for processing your personal data are detailed below, one or more of these may apply:

 

We collect and store your personal data as part of fulfilling a contract with yourself, for producing documentation.

 

We collect and store your personal data a part of fulfilling a contract with you as a contractor working with us.

 

We may occasionally send you marketing information where we have assessed that it is beneficial to you as a client and in our interests. Such contact will be non-intrusive and the underlying data will be processed on the grounds of legitimate interests.

 

Your Rights

 

You have the right to access any personal information that IAS processes about you and to request information about:

 

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed (although we will never disclose any data without your consent)
  • How long we intend to store your personal data for
  • The source of any data we did not collect directly from you

 

In addition, if you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible.

 

You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with the data protection laws; as well as to object to any direct marketing from us.

 

Where applicable, you have the right to data portability of your information (i.e. to receive electronic copies of the information we hold) and the right to be informed about any automated decision-making we may use.

 

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the request; this is to ensure that your data is protected and kept secure.

 

Sharing and Disclosing Your Personal Information

 

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. We use ISO27001 accredited data-servers administered by a 3rd party to store data; however, all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

 

Safeguarding Measures

 

IAS Ltd takes your privacy seriously and takes every reasonable measure and precaution to protect and secure your personal data. We are ISO27001 registered, and work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction. Our security measures include:

 

SSL, TLS, encryption, restricted access, IT authentication, firewalls, anti-virus/malware, etc. All data is encrypted in transfer and at rest.

 

Transfers Outside the EU

 

Personal data in the European Union is protected by the General Data Protection Regulation (GDPR) but some other countries may not necessarily have the same high standard of protection for your personal data. IAS will neither store nor transfer any data outside the EU.

 

Consequences of Not Providing Your Data

 

You are not obligated to provide your personal information to IAS Ltd however, as this information is required for us to provide you with our services or respond to your enquiries, we will not be able to offer some or all our services without it.

 

How Long We Keep Your Data

 

IAS only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.

Where we use your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

 

Lodging A Complaint

 

IAS Ltd only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the supervisory authority.

 

Information Commissioner’s Office

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

 

Tel: 0303 123 1113 (local rate) or 01625 545 745 if you prefer to use a national rate number

 

Website Complaint Submission: https://ico.org.uk/concerns/handling/

 

 

“The tracking system is really easy to use! It is great having the analysis of my class data produced for me, as it saves many hours and is presented professionally. It helps me as a class teacher to see which children are not making the progress that they should be and allows me to set up interventions for these groups of children. I am also able to see at a glance which vulnerable groups of children need additional support. It is a great tool for any teacher!”

 

Mrs. Amy Taylor

Reception class teacher at Ysgol Yr Hafod, Johnstown.